The Provincial Equipment Pool Office along with the Provincial Governor of Aurora provides equipment support for the road maintenance, infrastructure and other projects of the PGA implemented by the PEO, within the eight municipalities of the province.

Vision

Recognized as the backbone and implementing Arm of the Province of its infrastructure and development projects. Make the equipment pool more effective partners in the province development and/ or national development.

Mission

To make improve the equipment pool management and develop an effective and efficient system of equipment use. To upgrade the engineering capability to implement and maintain infrastructure projects, implemented by the PEO. To improve basic services to the people and needs of province inhabitants.

Planning Approach

In order to evolve Equipment Pool Plan and proposition, an in-depth study and analysis of the past and present operations the PEPO is necessary. Review of its main function on the management of Light and Heavy Equipment, in support to PEO the implementing arm of the province in terms of infrastructure and development projects, the organizational set-ups, plantilla of personnel, equipment and financial conditions are to be considered. Problems and constraints are to identify objectives, targets and programs are to be enumerated and clearly defined.

In this plan preparation, planning concept and rationale of costing set forth, the Equipment Pool Management manual is used. Specifically the number of equipment, personnel, spare parts, facilities and utility requirements is basically dependent on the length, kinds, quality and types of roads and bridges being maintained.

Major Functions

The PEPO plays a major role as the backbone of the PEO in the physical developmental aspects of the locality. The PEPO’s functions support the government programs in terms of equipment needs.

Its major functions lie on the repair and maintenance of light and heavy equipment of the province, mandated to ensure the effective and efficient management system of equipment. Support various provincial projects undertaken by the Provincial Government of Aurora.

To maximize operational effectiveness of this office, factors are to be considered that will affect the functions, such as facilities and utilities, the equipment and tools management, shop and safety maintenance, warehousing and supply management techniques, and trainings of personnel in respective job of specialization.


Functions of the Division

 Administrative Division

Under the general direction of the Department Head exercises direct administrative and coordinative role in the operation of the Department or between departmental activities.

Perform highly diversified and very complex task within a delegation of management authority.

This is a division with the highest discharge of administrative and managerial functions within a department or area of administrative responsibility next to that of the legally empowered head or assistant.

Repair and Maintenance Division

This division is responsible for the repair, reconditioning, servicing and rehabilitation of motor equipment and other mechanical equipment.

Equipment Operation Division

This division is responsible for the maintenance of provincial roads as per planned and programmed by Provincial Engineering Office. Provide equipment support services for Barangay, Municipal and other national government agencies for the development of the Province if Aurora as per approved by the Provincial Governor.

Planning, Programming/Monitoring Division

Responsible for the preparation of plans and programs related to the fleet. Maintains sufficient reporting systems to keep up with needed flow of information.

Prepares necessary documents for approved rentals of equipments. Monitoring of all operation on site.


Personnel/Organization

Primarily, the Provincial Equipment Pool Office is created whose functions shall be:

  1. To modify the present set-up of staff complement of the Provincial Equipment Pool Office in order to minimize bureaucracy which hampers the delivery of effective service;
  2. To take charge to the upkeep, repair and maintenance of light and heavy equipment of the province.
  3. To make the PEPO self-reliant in generating and managing financial resources.
  4. To established a system that will streamline its procurement procedure and policies.
  5. To optimize the utilization of equipment pool personnel.

This Equipment Pool Office is established to control, store, issue and deliver equipment, spareparts, and other supplies and materials needed for their operations. It should be adequately manned and equipped to undertake repair work on light and heavy equipment, to rehabilitate and do limited fabrication and to implement an equipment inspection and preventive maintenance program.

Personnel organization must be as simple as possible but adequate enough to cope with the equipment needs of the province. The number of personnel should be in its minimum without sacrificing operational efficiency. It should be designed in such a way that chain of command and inter-section relationship is familiarize for effectiveness in operation.

The existing organizational structure of the Provincial Equipment Pool Office has a nineteen (19) permanent, six (6) casual and twenty seven (27) Job Order personnel assigned in the different division. The organizational structure of this office has four (4) major divisions, namely; the Repair and Maintenance Division, Planning/ Programming & Monitoring Division, Equipment Operation Division and Administrative Division. It is believed that if the personnel requirement has been fully attained, the PEPO will effectively support the PEO for the implementation of all the projects funded by the PGA.

ORGANIZATIONAL CHART


Programs and Services

  • Repair and Maintenance of light and heavy Equipment.
  • Maintenance of Provincial roads.
  • Support services ( LGU’s and other national agencies).
  • Private entities.

Recently Conducted Field Operations and Support Services

  • To assist and supervise clearing and loading gravel and sand at Dilasag, Aurora.
  • Dredging of Umiray River at Sitio Ferry Umiray, Dingalan, Aurora
  • To improve Sanitary Landfill Level I located in Brgy. Toytoyan Dipaculao,  Aurora.
  • Loading and hauling gravel and sand at Brgy. Borlongan Dipaculao, Aurora.
  • Hauling gravel and sand at Brgy. Calabuanan Baler, Aurora.
  • Hauling gravel and sand at Brgy. Gupa Dipaculao, Aurora for the improvement of People Park and become one of the tourist spot.
  • Hauling of gravel and sand at Baler Central School.
  • Hauling of gravel and sand at Aurora National High School Brgy. Reserva Baler, Aurora.
  • Hauling of gravel and sand (Farm to Market road) at Sitio Hiwalayan Brgy. Bacong San Luis, Aurora.
  • Hauling at 91st Infantry Battalion at Calabuanan Baler, Aurora.
  • Inspected of condition of road at Casiguran-Dilasag, Dinapigue Provincial road.
  • Inspected of condition of Heavy Equipment at Sub-Capitol Casiguran, Aurora
  • Loading and hauling of gravel and sand at Dilasag, Aurora.

ANNUAL PHYSICAL REPORT OF OPERATIONS
(Accomplishment Report)
CY: 2021

Below are some photos conducted during field operations and list of accomplished approved requests:

 Accomplished maintenance activities at Dilasag Dinapigue Provincial Road Dilasag Aurora
 Re gravelling of Dilasag Dinapigue Provincial road
 Backfilling of FTMR at Brgy. Toytoyan Dipaculao Aurora
 Clearing widening backfilling at Sitio Ilaya Brgy. Zabali Baler Aurora
 Backfilling scrapping of FTMR at Brgy.Dikildit Maria Aurora Aurora
 Backfilling scrapping of FTMR at Brgy.Mijares Dipaculao Aurora
 Backfilling of DOST ASCOT Compound Sitio Yanig Brgy.Bacong San Luis Aurora
 Back filling of Brgy. Plaza at Brgy. Lobbot Dipaculao Aurora
 Farm to Market Road at Brgy. Dimabuno Dipaculao Aurora
 Backfilling Re shaping of FTMR at Brgy Dimabuno Dipaculao Aurora
 Scrapping lowering of mountainous FTMR at Brgy.Dimabuno Dipaculao Aurora
 Re gravelling Backfilling of FTMR at Sitio Gili Gili Brgy Borlongan Dipaculao Aurora
 Re gravelling Spreading of FTMR at Brgy.Ditawini Dinalungan Aurora
 Backfilling at Barangay Dibaraybay
 Backfilling of Brgy.Resettlement Purok 7 Sitio Maravini Brgy. Nipoo Dinalungan Aurora
 Backfilling at Brgy.Simbahan Dinalungan Aurora
 Backfilling of Brgy.Site at Sitio kaporoyan Brgy.Calantas Casiguran Aurora
 Re gravelling at Sitio Maladipay to Kabanwangan Brgy Dimaseset Dilasag Aurora
 Clearing spreading widening of FTMR at Sitio Maladipay Brgy. Dimaseset Dilasag Aurora
 Backfilling spreading widening of FTMR at Brgy.Dimaseset Dilasag Aurora
 Clearing backfilling spreading and Accomplished FTMR at Brgy. Lawang Dilasag Aurora
 Backfilling spreading widening of Norberte Lungkaw FTMR Brgy. Manggitahan Dilasag Aurora
 Backfilling spreading widening of FTMR at Sitio Casalogan Brgy. Manggitahan Dilasag Aurora
 Backfilling of School ground at Dilasag National High School Dilasag Aurora
 Clearing widening hauling at Dimaigid FTMR at Sitio Kasaysayan Brgy.Diagyan Dilasag Aurora
 Backfilling hauling of FTMR at sitio sinabuyan Brgy Diagyan Dilasag Aurora
 Clearing widening of FTMR at sitio sinabuyan Brgy. Diagyan Dilasag Aurora
 Backfilling hauling of FTMR at Brgy.Esperanza Dilasag Aurora
 Clearing of FTMR at Brgy.Esperanza Dilasag Aurora
 Backfilling and spreading of shoulder at Brgy.Tanauan Dingalan Aurora
 Backfilling spreading widening and accomplished FTMR at Brgy Matawe Dingalan Aurora
 backfilling spreading widening of FTMR at Sitio Singawan Brgy Umiray Dingalan Aurora
 Scrapping lowering widening of mountainous FTMR at Sitio Matinik Sitio Baluko Brgy Umiray Dingalan Aurora
 scrapping lowering of mountainous FTMR at Sitio Malamo Brgy.Matawe Dingalan Aurora
 Scrapping lowering widening of FTMR at Sitio Lebuhawin Brgy Matawe Dingalan Aurora
 Regravelling Backfilling of FTMR at Sitio Kailugan Brgy.Matawe Dingalan Aurora
 Scrapping lowering widening of FTMR at Sitio Kailugan Brgy.Matawe Dingalan Aurora
 Clearing spreading widening of FTMR at Sitio Agusis Brgy.Matawe Dingalan Aurora
 Clearing scrapping widening of FTMR at Sitio Abungan Brgy. Ibona Dingalan Aurora
 Dredging Re channeling of River ways at Brgy Dibutunan Dipaculao Aurora
 Backfilling of FTMR at Brgy. Esperanza Dilasag Aurora
 Hauling Backfilling Scrapping of FTMR at Manggitahan Casalogan Dilasag Aurora
 Re gravelling scrapping spreading of Soriano FTMR Brgy.Proper Brgy Dimaseset Dilasag Aurora
 Scrapping widening Re gravelling of FTMR at Sitio Singep Brgy. Dilaguidi Dilasag Aurora
 Backfilling spreading widening of FTMR at Sitio Dianao Brgy Diniog Dilasag Aurora
 Backfilling spreading widening of FTMR at sitio Dilabbok Brgy Diniog Dilasag Aurora
 Re gravelling Backfilling of sitio Malentinayen FTMR at Brgy Maligaya Dilasag Aurora
 Hauling Backfilling Scrapping of FTMR at Madewing Brgy Dicabasan Dilasag Aurora
 Scrapping widening of mountainous FTMR at Brgy.Dibet Casiguran Aurora
 Re gravelling at Sitio Salisay Brgy Abuleg Dinalungan Aurora
 Re gravelling of FTMR at Sitio Sala Brgy Abuleg Dinalungan Aurora
 Lowering widening of mountainous FTMR at Sitio Susok Susok Brgy Abuleg Dinalungan Aurora
 Lowering widening of FTMR at Sitio Sangab Brgy Abuleg Dinalungan Aurora
 Re gravelling backfilling of FTMR at Sitio Didunan Brgy Abuleg Dinalungan Aurora
 Re gravelling back filling of FTMR at Brgy Lipit Dipaculao Aurora
 Backfilling of Brgy site at Brgy Lobbot Dipaculao Aurora
 Re gravelling of FTMR at Sitio Hiwalayan Brgy Bacong San Luis Aurora
 Re gravelling of FTMR at Sitio Pulo Brgy Sarah San Luis Aurora

Scrapping widening re gravelling of FTMR at Sitio Singep Brgy. Dilaguidi Dilasag Aurora

Regravelling scrapping spreading of Soriano FTMR Brgy. Proper Brgy Dimaseset, Dilasag Aurora

Backfilling hauling of FTMR at Brgy.Esperanza, Dilasag, Aurora

Regravelling Backfilling of Sitio Malentinayen FTMR at Brgy Maligaya Dilasag Aurora

Backfilling spreading widening and accomplished FTMR at Brgy. Matawe, Dingalan Aurora

Repair and Maintenance of Light Vehicle and Heavy Equipment


Repair and maintenance of light vehicle and heavy Equipment is one of the frontline services offered by Provincial Equipment Pool Office (PEPO). A target output of One Hundred Ninety-Four (194) repairs for heavy equipment and One Hundred Seventy-Seven (177) repairs for Light Vehicles was set for Calendar Year 2020. The acquired data from year 2020 accomplishment report was used to set a target for year 2021 target output.
The actual number of repaired light vehicles as per Job Orders was One Hundred Seventy-Five (175) while there were One Hundred Eighty-Five (185) repairs performed on Heavy equipment as per issued Maintenance Job Orders. There was a variance of negative two (-2) for Light Vehicles and negative nine (-9) for heavy equipment was due to the effect of unscheduled maintenance on the utilization of the said assets.


MAJOR MAINTENANCE SERVICING


Major Engine Overhauling and replacement of parts for year 2021 were conducted by Heavy Equipment Mechanics on Isuzu Ten (10) Wheeler Truck, and Dressta TD15 Bulldozer. The mechanics conducted troubleshooting and diagnostic on each units of equipment to indicate the problems. After gathering sets of data and forming of findings, the mechanics recommended to conduct an engine overhaul and replacement of parts. After purchasing of parts, the mechanics installed and calibrate the parts to each of the equipment and test it for some adjustments.

Major Maintenance Servicing for year 2021 were conducted by the mechanics of Maxima for Komatsu Loader and MAN Mechanics for MAN Dump Truck #3. The mechanics conducted a diagnostic for each of the equipment to indicate the problems. They gathered sets of data and formed their findings. From their findings, the mechanics listed down the recommendations for parts to be replaced and other concerns. After purchasing of the recommended parts for replacement, the mechanics installed and calibrated the parts to each of the equipment and tested it for some adjustments.
Below are random pictures of performed maintenance on heavy equipment and light vehicles for calendar Year 2021 (per quarter).

SUPPORT SERVICES IN LOCAL & NATIONAL GOVERNMENT AGENCIES AND PRIVATE ENTITIES
The Provincial Equipment Pool Office (PEPO) also offers services such as provision of drivers, operators and equipment for requests of other National agencies, LGU’s / municipalities / Barangays and private requests. For calendar year 2021, there are target output of eight (8) requests for National agencies, One Hundred Thirty-three (133) requests for Municipal request/Brgy., LGU’s and four (4) for private request. Based on the obtained record for year 2021 actual performance, there are total of seven (7) approved requests from the National Agencies, One Hundred Thirty-Three (133) from Municipal / Barangay / LGU’s requests and no requests from Private entities.
Below is the chart for comparison of PEPO’s target output and actual performance for C.Y. 2021.

Below is the chart for comparison of PEPO’s target output and actual performance for C.Y. 2021.


Contact Information

Mobile Number:Engr. Ronald A. Turaja
0999-713-3542